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1992-08-08
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CROSS REFERENCING PROCEDURES FOR SUBJECTS
The four major steps for cross referencing subjects are:
1) Create a heading, if it does not already exist.
2) Access the desired heading.
3) Review the heading while adding or deleting related references or
comments.
4) Exit to the main menu to save changes.
Creating a Subject Heading
To create a subject heading, proceed as follows:
1) Select 4 from the main menu.
A screen appears with the heading SUBJECTS. The third line of the
screen is highlighted in reverse video. This line contains the title
of the default subject for the selected seminar. If no title has
been entered, the highlighted area is blank. If so, you can enter a
title if desired as described in step 3 which follows.
2) Press F8. A new subject heading is created at the end of the
existing list. The highlighting moves to the newly created subject
heading.
3) Type in a title. Use the typewriter keys as per usual. The
INSERT, BACK SPACE, DELETE, left and right arrow keys are active.
At this point you can access the created subject heading by
performing the procedure that follows beginning at step 2. Or you
can press ESC to return to the Main Menu. If so, the newly created
subject title is saved to disk and will be displayed the next time
you choose Main Menu item 4. However, no cross references or
comments are entered as yet.
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Accessing a Subject Heading
To access a created subject heading, proceed as follows:
1) Select 4 from the main menu.
A screen appears with the heading SUBJECTS. The third line of the
screen is highlighted in reverse video. This line contains the title
of the default subject for the selected seminar. If no title has
been entered, the highlighted area is blank. If so, you can enter a
title if desired as described in step 3 in the preceding procedure.
2) Scroll through the list of subjects using PG UP, PG DN, HOME, END
or the up and down arrow keys until the desired heading is
highlighted.
3) Press ENTER. A screen appears with a SUBJECT heading on the top
line. The title (if any) of the selected subject is displayed on the
third line, under which is a boxed in area divided into three
columns. You now have access to the selected heading for review,
print out, exporting to disk, updates including additions, deletion
to cross references or comments, or even elimination of the entire
subject heading.
Words previously entered under this heading (if any) appear in the
middle column. Notes previously entered under this heading (if any)
appear in the right column.
The middle and right columns will be blank if this is the first time
you have accessed the subject heading. You can move the highlighting
among the three columns and the selected heading field using the TAB
key. If the middle column is blank, it will be skipped.
If you press ESC while the cursor is in the rightmost column, the
cursor is removed from the rightmost column and the highlighting
appears in the left column.
If you press ESC while the highlighting is in the left or middle
column, you are returned to the screen on which the list of subjects
is displayed.
Reviewing the Selected Heading
Cross references and notes associated with a heading can be reviewed after
the heading is accessed according to the preceding procedure. The
associated cross references can be reviewed using either the F2 or the F3
key. Procedures for reviewing notes and cross references follow.
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Reviewing Notes
To review notes, press the TAB key until the cursor appears in the
rightmost column. Use the scroll keys PG UP, PG DN, HOME, END, up arrow
and down arrow to move through the comments as desired. If all comments
appear in the window, PG UP and PG DN will have no effect.
Reviewing Cross References using the F2 Key
One method for reviewing cross references using the F2 key involves
pressing F2 while the accessed heading is highlighted in the Selected
Heading field. The other method involves pressing F2 while a word in the
middle column is highlighted. The results obtained by each method and
practical applications of each method are described below.
F2 from the Selected Heading Field
With a heading accessed,
1) Press the TAB key until the highlighting appears over the accessed
heading in the Selected Heading field on the third line of the screen.
2) Press F2.
The subject screen is replaced by a series of phrases that have been
previously cross referenced to the accessed heading. All phrases that
have been cross referenced to the selected heading are accessed. To
return to the subject screen press the ESC key.
OR, you can scroll through the displayed phrases using the scroll keys PG
UP, PG DN, HOME, END, up arrow or down arrow.
Pressing F3 displays the text of the Constitution with the highlighted
phrase on the 4th line of the screen. See F3 from the Title Block of the
Middle Column.
Pressing F4 deletes cross reference to occurrence of highlighted word in
highlighted phrase. See Deleting References to Individual Occurrences of
Words.
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F2 from a highlighted word in the Middle Column
With a heading accessed,
1) Press the TAB key until the highlighting appears over the first word
in the middle column.
2) Scroll through the middle column using PG UP, PG DN, HOME, END or the
up and down arrow keys until the desired word is highlighted. (F6 won't
work when the highlighting is in the middle column.)
3) Press F2.
The subject screen is replaced by a series of phrases that have been
previously cross referenced to the accessed heading. Only those cross
referenced phrases that contain the highlighted word are accessed. To
return to the subject screen press the ESC key.
OR, you can scroll through the displayed phrases using the scroll keys PG
UP, PG DN, HOME, END, up arrow or down arrow.
Pressing F3 displays the text of the Constitution with the highlighted
phrase on the 4th line of the screen. See F3 from a highlighted word in
the Middle Column.
Pressing F4 deletes cross reference to occurrence of highlighted word in
highlighted phrase. See Deleting References to Individual Occurrences of
Words.
Reviewing Cross References using the F3 Key
One method for reviewing cross references using the F3 key involves
pressing F3 while the accessed heading is highlighted in the Selected
Heading field. Another method involves pressing F3 while a word in the
middle column is highlighted. A third method (mentioned previously)
involves using the F2 key to locate a specific phrase and then pressing
the F3 key. The results obtained by each method and practical
applications of each method are described below.
F3 from the Selected Heading Field
With a heading accessed,
1) Press the TAB key until the highlighting appears over the accessed
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heading in the Selected Heading field on the third line of the screen.
2) Press F3.
The subject screen is replaced by the text of the Constitution with the
first occurring cross reference to the accessed heading on the 4th line of
the screen. (Exception is when cross reference occurs with 1st 4 or last
14 lines of active version or portion) To return to the subject screen
press the ESC key.
OR, you can scroll through the cross referenced phrases using the
left and right arrow keys.
Scroll keys PG UP, PG DN, HOME, or END can be used to scroll through the
text as per usual.
F3 from a highlighted word in the Middle Column
With a heading accessed,
1) Press the TAB key until the highlighting appears over the first word
in the middle column.
2) Scroll through the middle column using PG UP, PG DN, HOME, END or the
up and down arrow keys until the desired word is highlighted. (F6 won't
work when the highlighting is in the middle column.)
3) Press F3.
The subject screen is replaced by the text of the Constitution with the
first occurring cross reference to the accessed heading that contains the
word you indicated on the 4th line of the screen. (Exception is when cross
reference occurs with 1st 4 or last 14 lines of active version or portion)
To return to the subject screen press the ESC key.
OR, you can scroll through the cross referenced phrases that contain the
indicated word using the left and right arrow keys.
Scroll keys PG UP, PG DN, HOME, or END can be used to scroll through the
text as per usual.
Adding Cross References to the Accessed Heading
Cross references can be added in two ways. Before you can add cross
references to a heading, the heading must already be created and accessed
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according to the preceding materials. Once a heading is created and
accessed, you can indicate that every occurrence of a word is related to
the accessed heading or that an individual occurrence of a word is
related. You can access the heading and change the cross references as
many times as you want to.
Cross Referencing Every Occurrence of a Word
With the desired heading accessed, proceed as follows:
1) If the highlighting is not in the leftmost column, press the TAB key
until it is.
2) Scroll through the list in the left column using PG UP, PG DN, HOME,
END, F6 or up arrow, down arrow until a desired word is highlighted.
3) Press the ENTER key. The highlighted word appears in the middle
column. All occurrences of the highlighted word are now cross referenced
to the accessed heading. To verify, use the F2 or F3 key to review the
cross references as described previously.
Cross Referencing Specific Occurrence(s) of a Word
With the desired heading accessed, proceed as follows:
1) If the highlighting is not in the leftmost column, press the TAB key
until it is.
2) Scroll through the list in the left column using PG UP, PG DN, HOME,
END, F6 or up arrow, down arrow until a desired word is highlighted.
3) Press the F2 key. The subject screen is replaced by a series of
phrases that contain the word you indicated. All phrases in the
Constitution that contain the indicated word are accessed.
You can scroll through the displayed phrases using the scroll keys PG UP,
PG DN, HOME, END, up arrow or down arrow.
You can return to the subject screen without cross referencing any thing
by pressing the ESC key before you press the ENTER key.
Pressing F3 displays the text of the Constitution with the highlighted
phrase on the 4th line of the screen. This is desirable sometimes to
verify that the phrase you have highlighted is actually the phrase you are
looking for. Press ESC to return to the subject screen without cross
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referencing anything or press F2 to return to the phrase display.
With a desired phrase highlighted, press the ENTER key. The highlighted
occurrence of the word is now cross referenced to the accessed heading.
The word you indicated before pressing F2 is added to the middle column if
it was not already there.
You can cross reference as many phrases as you wish. If you attempt to
duplicate the cross reference of an occurrence of a word to the accessed
heading, the duplicate reference is ignored. However, that same word can
still be cross referenced to as many other headings under synonyms, or
subject in the same or other seminars as you wish.
When all desired occurrences of a word are cross referenced to the
accessed heading, press the ESC key to return to the subject screen.
4) To verify, use the F2 or F3 key to review the cross references as
described previously.
Adding Comments
With a heading accessed, press the TAB key until the cursor appears in the
rightmost column. On the typewriter keys, type up to 190 lines of
comments per heading, 2000 maximum lines per seminar. Use the INSERT key
to control INS and RPLCE modes. Use the DELETE key or the BACK SPACE key
to erase unwanted characters. The ENTER key moves the cursor to the
beginning of the next line. If the INS mode is selected, or if the cursor
is on the last line, it also adds a line. Active scroll keys are PG UP,
PG DN, HOME, END, left, right, up and down arrows. They do what they
usually do in common word processor programs. Each time you press the
down arrow key or the ENTER key with the cursor on the bottom line of
your comments, you consume 41 bytes of disk space. This can add up. For
more information, refer to the file named EDITOR.DOC.
Deleting Cross References from the Accessed Heading
Individual cross references to the accessed heading can be deleted. Or
all cross references of a selected word to the accessed heading can be
deleted. Or the accessed heading can be deleted with ALL associated cross
references and comments. Procedures to accomplish each of these delete
functions follow.
Keep in mind that you are NOT affecting the source text file in any way
when you use the delete function (or any other feature of this program for
that matter). No words can or will be deleted from the vocabulary list
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using the F4 key. Only the accessed heading and its cross references are
affected by the F4 key.
Deleting Individual Cross References
With the heading accessed, proceed as follows:
1) Press the F2 key. You can use the F2 key from within the Selected
Heading field or from a highlighted word in the middle column as described
previously under 'Reviewing Cross References using the F2 Key'.
2) Scroll through the displayed phrases until the phrase containing the
occurrence that you wish to delete is highlighted. Use the PG UP, PG DN,
HOME, END, or up arrow, down arrow keys to move the highlighting.
NOTE: You can return to the subject screen without deleting anything by
pressing the ESC key.
3) Press the F4 key.
4) Type a Y in response to the 'Are you sure, Y/N?' prompt. The cross
reference to the highlighted occurrence is now deleted. The screen is
refreshed with the deleted phrase eliminated. If the deleted phrase is
the only phrase displayed, you are returned to the subject screen.
If you type N in response to the 'Are you sure, Y/N?' prompt, you are
returned to the display of cross referenced phrases. The highlighted
phrase is NOT deleted.
You can delete as many cross references as you wish. When finished
deleting, press the ESC key to return to the subject screen. You can
return to delete cross references to other phrases anytime you wish.
When you delete individual references using this procedure, no words are
removed from the middle column, not even if you delete all cross
references to a particular word or words.
Deleting All Cross References of a Selected Word
With the heading accessed, proceed as follows:
1) Press the TAB key until the top word in the middle column is accessed.
2) Scroll through the displayed words until the desired word is
highlighted. Use the PG UP, PG DN, HOME, END, or up arrow, down arrow
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keys to move the highlighting.
3) Press the F4 key.
4) Type a Y in response to the 'Are you sure, Y/N?' prompt. All cross
references to the highlighted word are now deleted. The screen is
refreshed with the deleted word eliminated. If the deleted word is the
only word in the middle column, the highlighting moves to the left column.
If you type N in response to the 'Are you sure, Y/N?' prompt, the
highlighted word is NOT deleted.
You can delete as many words as you wish. When finished deleting, you can
continue performing other functions in any desired order. You can return
to delete other words anytime you wish.
Deleting the Accessed Heading
When you delete the accessed heading, the accessed heading no longer
appears on the screen with the list of subjects. All associated cross
references and comments are deleted. The space used for comments on the
disk is NOT freed up. To delete the accessed heading, proceed as follows:
1) With the heading accessed, press the TAB key until the heading is
highlighted in the Selected Heading field on the third line of the screen.
2) Press the F4 key.
3) Type a Y in response to the 'Are you sure, Y/N?' prompt. You are
returned to the screen on which the list of subjects is displayed. The
list no longer contains the deleted heading.
NOTE: You can use the same heading multiple times. This capability has
its practical applications. If you have done this, only the heading that
you accessed is deleted.
If you type an N in response to the 'Are you sure, Y/N?' prompt, you can
continue reviewing the accessed heading as per usual.
Printing your Cross References
To make a hard copy of your cross references to an accessed heading,
proceed as follows:
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1) Prepare your printer.
2) Access the desired heading.
3) Press the TAB key until the accessed heading is highlighted on the
third line of the screen.
4) Press F7. The print out should start within a few seconds. For
headings with a large number of cross references, a slight delay may
occur.
A common mistake is to press F7 while the highlighting is in the left
column. This results in a 25-page listing of the vocabulary list for the
default version. Press the ESC key to stop print out of the vocabulary
list. The ESC key will NOT stop print out of the accessed heading.
Exporting Your Cross References to an ASCII Disk File
To export a soft copy of your cross references to an ASCII file, proceed
as
follows:
1) Decide on a file name.
You are prompted for a file name during this procedure. The file name
must be a valid DOS file name. The program does not perform any check of
the file name.
If you enter an invalid file name, results are unpredictable.
If you enter the file name of an existing file, the existing file is
erased when you press F5. No warning or advisory message is provided.
The file name can include a drive specifier and path information.
You MUST type in the extension. The program will not provide one.
Without the extension, some word processors may not access the file. Many
will not access the file as easily without the proper extension. Check
the documentation provided with your word processor and use the proper
extension.
2) If working with floppies, insert the target diskette in the
appropriate drive.
As has been discussed elsewhere, it is a good idea to use a separate
diskette for the purpose of exporting these soft copy versions of your
cross
references.
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Keep track of the space on your target diskette. As has been discussed
elsewhere, a full disk error is a fatal error. You will get kicked out of
the program.
Minimum space required is 1,000 bytes. To this add 10 bytes per word in
the middle column, 80 bytes per phrase displayed (when the F2 key is
pressed while the accessed heading is highlighted in the title block of
the middle column), and 50 bytes per line of comments including all blank
lines.
The maximum possible space consumed by a single heading is 170,000
bytes. But this is ridiculous and will probably NEVER occur. Even if it
does, it will fit on a single floppy if you use one that is less than half
full. As a typical example, the soft copy file created by this procedure
for the provide cross references to the word 'rights' consumes
approximately 4,000 bytes of disk space.
3) Access the desired heading.
4) Press the TAB key until the accessed heading is highlighted on the
third line of the screen.
5) Press F5. You are prompted for a file name. Type in the file name
with drive specifier, path information and extension as discussed
previously.
6) Press ENTER. The export should start within a few seconds. For
headings with a large number of cross references, a slight delay may
occur.
A common mistake is to press F5 while the highlighting is in the left
column. This results in a 100,000 byte listing of the vocabulary list for
the default version. Press the ESC key to stop exporting of the
vocabulary list. The ESC key will NOT stop exporting of the accessed
heading.
Don't worry about swapping diskettes. If you are working with diskettes
and you forget to swap back to the index or program diskette, you are
prompted for them when they are needed. You are NOT prompted for the
alternate diskette to export soft copy files of your cross references.
You must do this on your own before pressing ENTER after typing in the
file name.
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